This Privacy Policy explains how MyLedgerBook Ireland ("we", "us", "our") collects, uses, stores and protects your personal data when you use our website and service at myledgerbook.eu (the "Service"). We are committed to protecting your privacy and handling your data in line with the EU General Data Protection Regulation (GDPR) and Irish data-protection law.
1. Who we are (Data Controller)
The data controller for the Service is:
- MyLedgerBook Ireland
- Kingswood, Dublin 24, Ireland
- Email: sales@myledgerbook.eu
If you have any questions about this policy or your data, contact us at the email above.
2. The personal data we collect
Account data — when you register: your name, email address, and an encrypted password.
Business and financial data — information you enter to run your bookkeeping: your business details, VAT registration and tax-reference numbers, your customers' and suppliers' details, invoices, expenses, payments and related records.
Sensitive tax identifiers — where relevant to your entity type, your PPSN (Personal Public Service Number). We treat this as sensitive data: it is encrypted at rest, never shown in full in the interface, never written to logs, and never placed in web addresses.
Technical data — limited information created when you use the Service, such as your IP address, browser type and pages visited, used to keep the Service secure and working. We do not use third-party advertising or cross-site tracking analytics.
3. Why we use your data and our lawful basis
- To provide the Service you signed up for — creating invoices, keeping your books and preparing your tax figures (lawful basis: performance of a contract).
- To meet legal obligations, including retaining financial records for the period required by Irish tax law (lawful basis: legal obligation).
- To secure and improve the Service and provide support (lawful basis: our legitimate interests in running a safe, reliable service).
- To send you service-related emails such as account verification, password resets and important notices (lawful basis: performance of a contract).
We do not sell your personal data, and we do not use it for advertising.
4. Where your data is stored
Your data is hosted on servers located in the European Union (Germany). We use the following sub-processors to run the Service:
- Hostinger — hosting and infrastructure (EU data centre).
- Titan — outbound transactional email (verification, password resets, invoices you choose to send).
We only share your data with these providers to the extent needed to run the Service, and only where they are bound to protect it.
5. How long we keep your data
We keep your financial and transactional records for at least six years, as required by Irish tax law, even where you close your account. Account data that is not subject to a legal retention requirement is deleted, or anonymised, on request or within a reasonable period after your account is closed.
6. How we protect your data
We use encryption in transit (HTTPS) and encryption at rest for sensitive identifiers such as PPSNs, access controls, and strict separation so that each customer can only ever access their own data. No system is perfectly secure, but we take appropriate technical and organisational measures to protect your information.
7. Your rights
Under GDPR you have the right to:
- Access the personal data we hold about you;
- Rectify inaccurate data;
- Erase your data (subject to our legal obligation to retain financial records);
- Restrict or object to certain processing;
- Data portability — receive your data in a portable format (you can export your ledger from within the Service at any time);
- Withdraw consent where we rely on it.
To exercise any of these, contact us at sales@myledgerbook.eu. You also have the right to lodge a complaint with the Irish supervisory authority, the Data Protection Commission (dataprotection.ie).
8. Cookies
We use only essential cookies needed to keep you securely logged in and to operate the Service. We do not use advertising or cross-site tracking cookies.
9. Changes to this policy
We may update this policy from time to time. We will post the updated version here and change the "Last updated" date above. Significant changes will be notified to you by email or in the Service.
10. Contact
Questions about this policy or your personal data: MyLedgerBook Ireland — sales@myledgerbook.eu